One Recruitment Solutions - PA to Director

Midrand, Gauteng 3 months ago Contract R 100 000.00 per year

PA to Director

Midrand, Gauteng
Date Created : 3 months ago
Job Type : Contract
Salary : R 100 000.00 per year

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Purpose of the job: To perform administrative tasks for the Managing Director and to manage the Director’s diary.

 

Duties & Responsibilities

Personal Assistant

  • Acting as first point of contact for the Director, screening calls, email and meetings.
  • Schedule Directors appointments and manage his diary daily.
  • Flight, Accommodation and Rental Car bookings.
  • Organising Events, conferences, gifts, etc.
  • Booking of personal appointments, eg: Doctors’ Visits, grooming appointments, school meetings etc.
  • Running general errands for the Director.
  • Manage social media presence for the Director and the business.
  • Tracking of expiry dates for important documents for the Director, eg: Drivers Licence, Bank cards, memberships etc.
  • Petty cash reconciliation for the Director.
  • Identify and book suitable conferences, seminars and courses to ensure the Directors CDP Points for the year on the ECSA website are up to date.
  • Capture the CPD Points on the ECSA website
  • Ensure membership fees for ECSA, SAIEE and other professional bodies are paid in advance and are always up to date.
  • Assist candidate Technician and Engineers with the completion of ECSA reports for professional registration
  • Compile reports for the director`

Administration

  • Updating of company profile and organogram to suit targeted clients
  • Drafting presentations and preparing reports for the Director.
  • Ordering of stationery and general consumables for the Director
  • Prepare for meetings and take minutes.
  • Suggest more efficient ways to run the office.
  • Drafting and distributing directives to the staff
  • Maintain client confidence and protect operations by keeping information confidential.
  • Updating CSD
  • Updating plant and Equipment
  • Secure information by creating backups
  • Receive progress reports from different departments for the Director and identify cost saving measures.
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
  • Ensure the company’s corporate identity is up to date and adhered to.
  • Manage the company’s mailbox
  • Completion of supplier registration forms as and when required.

Business Interest support

  • Compilation and submission of tenders, as and when required.
  • Assist with the Directors entrepreneur mentorship programme.
  • Research for the Director as and when required.
  • Cold calling potential business interest for the director.
  • Attending meetings on behalf of the Director.
  • Ensure CSD Report are up to date and distribute to administrators.
  • Obtain reference letters from existing clients.
  • Generate leads for the company

Desired Qualification & Experience

  • Matric
  • A recognized qualification in Administration (A MUST)
  • Project Management or Marketing Qualification (A STRONG WISH)
  • 3-5 years’ experience as a personal/executive assistant
  • Previous work in the engineering/construction industry would be an advantage

Other Requirements

  • Must have own reliable vehicle
  • Valid driver’s license and clear driving history (A MUST).