Sebetsa Staffing Solutions - Accounts Payable Manager

Modderfontein 8 months ago Permanent Market Related

Responsibilities

  • Control all Creditors transactions efficiently and give direction to the entire accounts to payable team.

Authority

  • Liaise with creditors and resolve queries.
  • Approve payments electronically.
  • Full management of the accounts payable department and related functions.

Duties

  • Review all creditors transactions
  • Review Creditors Accounts for payment.
  • Resolve Creditors queries.
  • Liaise with Creditors.
  • Negotiate settlement terms with Creditors.
  • Check pricing.
  • Follow-up on invoices and credit notes with suppliers and project managers.
  • Process payments from Creditors and confirm proof of delivery.
  • Provide suppliers with proof of payments when requested.
  • Process remittance advices.
  • Receive and link up delivery notes purchase orders, Goods received vouchers (where applicable) and Creditors Invoice.
  • Prepare the month end close.
  • Run all relevant month end reports.
  • Reconcile Creditors Statements to Company records.
  • Compile the Accruals reports at every month end.
  • Complete Credit applications.
  • Add new Vendors to the vendors list.
  • Update Creditors records.
  • Reconcile all Creditors related general ledger accounts.
  • Reconcile Age Analysis to the General Ledger.
  • File all documentation.
  • Review and at times process employee expense claims for payments.
  • Develop, implements, and maintains systems, procedures and policies including accounts payable functions to ensure adherence to company guidelines.
  • Hiring, training, motivating, and evaluating Accounts payable staff members.
  • Make sure all invoices are appropriately signed off as coded by Head of Departments with the purchase order attached.
  • Follow up on pro-forma invoices for tax invoices after payment was made.
  • Develop a process on how to handle pro-forma invoices such as advance payments made.
  • Manage archiving of old records and upkeep of archive storage container.
  • Overseeing routine department activities, such as disbursing checks and processing payroll, to ensure that hey are completed accurately and on time.
  • Maintaining accurate and complete financial, employee and client records
  • Complying, analysing and reporting financial information to management and government agencies.
  • Setting and facilitating the achievement of department of objectives.
  • Developing, implementing, improving, and enforcing budgets, policies, and department controls to increase accuracy and efficiency.
  • Responsible to compile cash flow planning and forecast.
  • Building and maintaining relationships with employees, clients and vendors.
  • Calculate all creditors critical ratios such as creditors days etc
  • Review of credit applications submitted by suppliers
  • Monthly review of creditors’ age analysis with comments for long outstanding items to be submitted to FM/CFO
  • Ensure that for any new suppliers to be loaded on Latis, banking details are confirmed by a letter from the bank or cancelled cheque.
  • Perform any other duties required by your Accounts/Finance Manager/CFO

 

International Creditors

  • Amend the purchase orders to agree with the invoices
  • Ensure that the goods are booked on the system
  • Assist the financial manager tin compiling a creditors schedule at month end
  • Prepare overseas creditors for payment on the system
  • Preparations of FECs for overseas creditors in
  • Compile all the paperwork required for processing FEC payments.
  • Review of the foreign advance payments schedule received from the bank, to clear long outstanding items, within 3 months an advance payment is made.
  • Obtaining all supporting documents related to foreign advance payment received from the bank
  • Continuous follow up of the open FECs to ensure they are submitted to the bank timeously
  • Continuous process improvements within the AP and Finance departments

 

Required Competence and/or Qualifications

  • 10 to 15 years relevant experience in accounts payable environment
  • Certificates related to accounts payable function
  • Computer Literate in the relevant ERS system (Latis/JDE)
  • Knowledge of exports and foreign payments
  • Extensive knowledge about accounting and management principles and Accounts Payable procedures.
  • Strong planning and problem-solving skills
  • Ability to analyse information and processes.
  • Commitment to ethical behaviour with a willingness to adhere to all company policies and current financial legislation.