Senior Site Agent - Joblink Placement

Contact person for this position:

Cathrine Hendricks

cathrine@joblinkplacement.co.za

Website www.joblinkplacement.co.za

Our client is seeking a Senior Site Agent to lead large to complex projects. The successful candidate will be responsible for effectively optimising the financial performance of the site and implementation of site-specific systems, allocation of resources, quality and health and safety.

Responsibilities:

Contract Management and Client Relationship:

• Leads the negotiation and resolution of large to complex contractual disputes, prioritising client satisfaction while protecting the company’s interests.
• Develops and implements effective communication strategies to maintain positive client relationships and manage stakeholder expectations.
• Manages high-profile client relationships and acts as the primary point of contact for all contractual communication.
• Negotiates large to complex project contracts and manages relationships with key stakeholders, including the client.
• Develops and implements strategic communication plans to manage client expectations and ensure a positive client experience for large to complex projects.
• Oversees the entire process of identifying, documenting, and processing large to complex project contract variations and claims.
• Leads communication strategies for all complex contractual matters, ensuring clear and effective communication with the client and other stakeholders.
• Leads the negotiation and resolution of complex contractual disputes, aiming for fair and commercially viable solutions.
• Possesses a deep understanding of the construction contract and its legal nuances.
• Manages the entire project to guarantee all contractual obligations are met by all parties involved.

Construction Management:

• Leads the process of identifying and resolving complex technical challenges throughout the construction project.
• Actively researches and implements innovative construction methods and technologies to improve project efficiency and quality on large to complex projects.
• Oversees the technical support provided to subcontractors, ensuring they understand and implement complex construction details according to specifications.

Health, Safety, and Environment (HSE):

• Leads the development and implementation of a comprehensive SHE management plan tailored to the specific needs and risks of the project.
• Develops and oversees the implementation of a comprehensive safety management system with clear policies and procedures.
• Leads the identification of high-risk activities on complex projects and implements strategies to effectively mitigate those risks.
• Oversees a comprehensive site inspection program to identify and address potential hazards before they cause incidents on large to complex projects.
• Ensures the entire project team adheres to all health, safety, security, and housekeeping standards on large projects.
• Leads the development and implementation of training programs to ensure a competent workforce that understands job requirements and safety regulations of complex projects.
• Oversees the entire job safety assessment process to guarantee all tasks are properly evaluated and authorised before work begins on large to complex projects.
• Ensures a system is in place for completing and verifying safety checklists before any activity commences on large to complex projects.
• Oversees the entire PPE program to ensure all personnel on site have the required and properly fitted PPE large to complex projects.
• Develops and implements a culture of safety where everyone is responsible for adhering to safety regulations and protocols throughout large project.
• Oversees the entire safety incident reporting process to ensure timely and accurate reporting across lifecycle of complex projects.
• Develops and implements, monitors, and enforces a comprehensive SHE management plan for large to complex projects under their supervision.
• Oversees the development and delivery of daily safety meetings and training programs tailored to the specific needs on large to complex projects.

Procurement and Cost Management:

• Leads value engineering exercises across multiple projects to identify alternative materials or methods that can reduce costs while maintaining quality.
• Oversees the entire procurement and management process for materials and tools on large to complex projects.
• Develops and implements comprehensive inventory control measures to ensure efficient material utilisation throughout the lifecycle on large to complex projects.
• Oversees a system for logging and tracking equipment usage to ensure efficient management and cost control on large to complex projects.
• Develops and implements communication plans to streamline scheduling and coordination with the laboratory for concrete and density testing on large to complex projects.
• Oversees a system for identifying and promptly reporting any material-related problems that could impact project costs or quality on large to complex projects.
• Analyses material wastage data on large to complex projects to identify root causes and develop strategies for minimising waste throughout its lifecycle.
• Collaborates with the Quantity Surveyor to develop accurate cost estimates for all project tasks on large to complex projects, considering material, labour, and equipment requirements.
• Analyses project costs, identifies variances from the budget on large projects, and reports them to the project manager with recommendations for corrective actions.

Project Management and Planning:

• Schedules resources (people and equipment) across large to complex projects to optimise overall efficiency and meet deadlines.
• Oversees large to complex projects, ensuring all adhere to their designated timelines.
• Analyses large to complex project schedules across multiple projects to find opportunities for efficiency gains.
• Manages communication of the schedule across various subcontractors working on large to complex projects.
• Oversees the sequencing of activities on large to complex projects to optimise overall workflow.
• Oversees progress on large to complex projects, proactively identifying and resolving potential delays.
• Manages and updates the schedules of large to complex projects, ensuring they reflect real-time progress and adjustments.
• Ensures materials and equipment are ordered and delivered to meet the needs the project.
• Leads production meetings on large to complex projects, sets efficiency targets, and oversees the implementation of cost-effective production strategies.
• Manages equipment rentals and returns of complex projects to ensure cost-effectiveness.
• Monitors progress against contract programs for large projects and ensures adherence.
• Identifies and resolves complex problems that could delay the project.
• Manages the setting and maintaining of production targets on complex projects.
• Manages the development of small trade programs and target dates for various projects.
• Maintains clear communication with the client’s site staff regarding project schedules.

Quality Assurance and Control:

• Ensures a culture of quality is established and maintained throughout complex project lifecycles.
• Ensures all project documents, including plans, drawings, and material quantities, are accurate and up to date.
• Manages the completion of a comprehensive range of quality assurance tasks across of complex construction projects.
• Oversees the entire quality control process of large to complex projects to guarantee project outcomes meet the established quality requirements.
• Oversees the entire inspection process to guarantee all mandatory inspections are conducted and documented with proper signoffs.
• Leads the analysis of working drawings to identify and mitigate potential quality issues before construction commences.
• Develops and implements strategies to optimise the work environment for effective quality control on complex projects.

Risk Management:

• Manages risks on multiple complex projects, implementing strategies to address high-impact and intricate risk scenarios.
• Reviews all project risk assessments on complex projects and ensures appropriate mitigating controls are in place.
• Oversees the maintenance and updating of Project Risk Registers for large to complex projects.
• Issues site instructions and work permits based on identified risks and mitigation plans on large projects.

Reporting and Documentation:

• Provides guidance and direction on large to complex projects for the preparation of progress reports, ensuring they align with project objectives and client requirements.
• Reviews and approves complex progress reports before submission.
• Sets the overall strategy for documenting complex site activities and ensures proper procedures are followed.
• Develops and implements a comprehensive project filing system for the entire project.
• Establishes complex communication protocols for timely updates to all stakeholders.
• Oversees the archiving process for project documents according to company policies and regulations on large to complex projects.

People Management:

• Practices effective people management.
• Contributes to empowerment initiatives.
• Co-ordinates and controls the activities of site staff and agrees quality standards set out in contract.
• Manage a large team of subcontractors and direct labour.
• Conduct advanced training and development for site personnel.
• Resolve complex labour relations issues effectively.

Competencies:

Knowledge and Skills:

• Leadership & Motivation: Inspire and empower teams to achieve goals through clear expectations, feedback, and recognition fostering a positive and safe work environment.
• Delegation & Task Management: Delegate tasks strategically, set priorities, monitor progress, and hold team members accountable.
• Problem-Solving & Decision-Making: Ability to identify and solve problems related to cost, contracts, and project management. Analyse causes, develop solutions, make timely decisions, and adapt when necessary.
• Coaching and Development: Identify training needs, provide coaching and mentoring, and encourage continuous learning.
• Performance Management: Set clear goals, provide regular feedback, conduct reviews, and implement disciplinary action (if needed).
• Safety & Security: Create a safe environment, identify hazards, respond to emergencies effectively.
• Business Acumen: Understand organisational goals, make strategic decisions, and contribute to success through efficiency and productivity.
• Site Coordination: Ability to coordinate and schedule site activities, including subcontractor work.
• Quality Control: Knowledge of quality control procedures to ensure work meets specifications.
• Progress Monitoring: Ability to track project progress, identify deviations from the plan, and report variances.
• Project Management: Understanding of project management principles and ability to contribute to project planning and scheduling.
• Resource Management: Ability to effectively manage site resources (labour, materials, equipment) to optimise efficiency.
• Risk Management: Awareness of potential risks on site and ability to implement mitigation strategies.
• Subcontractor Management: Skilled at managing subcontractor performance, ensuring quality, and resolving issues.
• Budget Management: Ability to manage site budgets, identify cost overruns, and propose solutions.
• Construction Knowledge: Understanding of common construction methods, materials, and safety procedures.
• Site Documentation: Ability to read, interpret, and implement construction drawings and specifications.
• Construction Practices: Proficiency in practices relevant to the project type (e.g., concrete, steelwork).
• Budget Monitoring: Basic understanding of construction budgets and ability to monitor site expenses.
• Contract Administration: Familiarity with standard construction contracts and basic administration processes.

Communication Protocols:

• Knowledge of communication protocols for reporting issues and updates to supervisors and project managers. Construction Practices
• Proficient in various construction practices relevant to the project type. (e.g., concrete, steelwork). Site Coordination
• Ability to coordinate and schedule site activities, including subcontractor work. Quality Control
• Knowledge of quality control procedures to ensure work meets specifications. Progress Monitoring
• Ability to track project progress, identify deviations from the plan, and report variances. Budget Monitoring
• Basic understanding of construction budgets and ability to monitor site expenses (may vary by company). Project Management
• Understanding of project management principles and ability to contribute to project planning and scheduling. Resource Management
• Ability to effectively manage site resources (labour, materials, equipment) to optimise efficiency. Risk Management
• Awareness of potential risks on site and ability to implement mitigation strategies. Subcontractor Management
• Skilled at managing subcontractor performance, ensuring quality, and resolving issues. Budget Management
• Ability to manage site budgets, identify cost overruns, and propose solutions. Construction Knowledge
• Understanding of common construction methods, materials, and safety procedures. Site Documentation
• Ability to read, interpret, and implement construction drawings and specifications. Contract Administration
• Familiarity with standard construction contracts and basic administration processes.

Behavioral Attributes:

• Communication: Excellent written and verbal communication skills to clearly convey information, actively listen, and effectively communicate with all levels.
• Attention to detail: Strong ability to focus on accuracy and identify discrepancies in data and reports.
• Ogranisation: Skilled at managing multiple tasks and meeting deadlines in a fast-paced construction environment.
• Teamwork: Ability to collaborate effectively with team members, clients, and other stakeholders.
• Ethics and Professionalism: Upholding high ethical standards and adhering to professional codes of conduct.
• Safety Awareness: Strong understanding of health and safety regulations and commitment to safe work practices.
• Learning Agility: Willingness to learn new things and adapt to changing situations.

Requirements:

• Minimum: BSc Degree in Construction Management
• Ideal: Post Graduate Degree Construction
• Building Experience: 10+ years
• Computer Literacy: Proficient in using computers and relevant construction software (e.g., estimating software, BIM).

Physical requirements:

• Annual medical
• Entry & Exit medicals
• Physical mobility

Salary: Market related

Area: Based In Gauteng – Willing to work outside of Gauteng on projects