Financial Controller - Inventory - Staff Solutions

Main Duties / Key Performance Areas

• Lead and motivate the Stock Administration team to achieve departmental targets.
• Maintain a positive and productive working environment.
• Monitor team performance and ensure procedures and standards are followed.

• Ensure all stock transactions and movements are processed accurately and on time.
• Maintain accurate stock costs on Syspro and other relevant systems.
• Process stock journals and assist with processing when required.

• Ensure stock bookings and reservations are processed accurately and on time.
• Ensure all reservations are correctly captured on Syspro.
• Assist the team with reservation activities when required.

• Ensure stock balances, reports and pallet reconciliations are completed on time.
• Check that stock quantities, costs, billing rates and costing information are accurate.
• Review daily and weekly reports before submission to Management.
• Assist with Management Accounts and Internal/External Audits.
• Identify and investigate discrepancies or unusual information in reports.

• Monitor and assist the team with resolving stock queries and claims.
• Ensure urgent and outstanding queries are prioritised and resolved timeously.
• Review outstanding queries and claims and provide regular feedback.
• Ensure the correct claims and reporting processes are followed.

• Ensure all required stock documentation is completed, uploaded and filed correctly.
• Ensure the team meets all administrative deadlines.

• Create LOTs and assist with stock adjustments on Syspro.
• Ensure required Syspro balance functions are completed accurately.
• Open new cold stores on Syspro and capture the required information.

• Assist with LCT analysis and reporting when required.

• Assist with onboarding and training new employees.
• Support the team with training on new procedures, systems and controls.

• Monitor the team’s performance against agreed KPIs.
• Assist with monthly performance reviews.
• Ensure employees understand and work towards departmental objectives.

• Support the implementation and testing of new systems and processes.
• Identify opportunities to improve departmental efficiency and processes.
• Adapt to changes and developments in the company’s IT systems.

• Perform any other duties and responsibilities as requested by the Inventory Manager or Employer.

• Matric (non-negotiable).
• Tertiary qualification in Accounting, Finance, or a related field preferred.
• Minimum 5 years’ experience in dealing with the financial aspects of inventory, accounts payable, and accounts receivable.
• 3–5 years’ experience in a similar role, including supervising a team of Clerks.
• Intermediate to advanced Excel skills.
• Experience with systems such as Pastel, Syspro, Macro, or in-house systems.
• Experience in reviewing and reconciling General Ledger accounts, stock movements, stock balances, and pallets.
• Experience in calculating and reviewing inventory costs.
• Experience in processing stock journals.

• High level of attention to detail.
• High level of accuracy when carrying out daily tasks.
• Strong leadership skills.
• Ability to work effectively as part of a team.
• Ability to lead, motivate, and develop a team.
• Ability to communicate with and train team members, ensuring that established procedures are followed.
• Effective communication skills, both in person, via email, and telephonically.
• Ability to work effectively under pressure while reviewing large volumes of work.
• Ability to consistently meet deadlines.
• Ability to work independently and provide regular feedback to management.