Company Compliance Secretary - Staff Solutions
Gqeberha / Port Elizabeth
2 day(s) ago
Permanent
Salary - Market Related
Our client, a leading professional services firm, has an exciting opportunity available for a Company Compliance Secretary based in Gqeberha.
Skills
Company Secretary eastern cape finance pe jobs port elizabeth secretaryKey Duties and Responsibilities
- Maintain a professional, organised, and efficient office environment that supports the smooth operation of the business.
- Provide comprehensive administrative and secretarial support to management and the wider team.
- Maintain accurate and up-to-date company records, databases, contact lists, statutory registers, and corporate information.
- Professionally manage incoming telephone calls, emails, and correspondence, ensuring timely responses and appropriate escalation where required.
- Prepare, format, proofread, and distribute business correspondence, reports, presentations, meeting minutes, and other corporate documentation.
- Maintain and administer electronic and physical filing systems, ensuring records are accurate, secure, readily accessible, and compliant with company policies.
- Safeguard the confidentiality, integrity, and security of all company, client, and stakeholder information.
- Retrieve, manage, and distribute company documentation and records as required.
- Identify and implement improvements to administrative processes to enhance operational efficiency.
- Administer all statutory amendments with the Companies and Intellectual Property Commission (CIPC), including changes to directors, auditors, registered office addresses, financial year-ends, company names, and other statutory information.
- Process share transfers, allotments, and related transactions while maintaining accurate and up-to-date share registers.
- Manage statutory amendments relating to Close Corporations in accordance with applicable legislation.
- Update and maintain Trust Beneficial Ownership (BO) information on the relevant systems and submit Beneficial Ownership Registers to the Master of the High Court where required.
- Prepare, generate, and submit Beneficial Ownership documentation for annual duty lodgements in compliance with legislative requirements.
- Process voluntary company deregistrations, reinstatements, and other CIPC applications.
- Prepare and submit all company secretarial and statutory documentation accurately and within prescribed legislative deadlines.
- Monitor compliance with applicable company legislation, regulatory requirements, and corporate governance standards.
- Adhere to the firm's System of Quality Management (SOQM), internal policies, procedures, and quality assurance standards.
- Comply with the firm's Code of Conduct, HR policies, and the professional and ethical standards prescribed by SAICA, IRBA, and IESBA.
- Provide general company secretarial and administrative support and perform any other duties reasonably assigned by management.
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