Financial Controller - Joblink Placement

Contact person for this position:  Amori Prinsloo

amori@joblinkplacement.co.za

Website: www.joblinkplacement.co.za

Our client is looking for the expertise of a Financial Controller for their Inventory Department.   You will report directly to the Inventory Manager.

Minimum Qualifications and Experience:

• Matric (non-negotiable).
• Tertiary qualification in Accounting, Finance, or a related field preferred.
• Minimum 5 years’ experience in dealing with the financial aspects of inventory, accounts payable, and accounts receivable.
• 3–5 years’ experience in a similar role, including supervising a team of Clerks.
• Intermediate to advanced Excel skills.
• Experience with systems such as Pastel, Syspro, Macro, or in-house systems.
• Experience in reviewing and reconciling General Ledger accounts, stock movements, stock balances, and pallets.
• Experience in calculating and reviewing inventory costs.
• Experience in processing stock journals.

Main Duties/Key Results Areas:

Leadership

• Lead and motivate a team of Clerks to achieve departmental goals and objectives.
• Foster a positive and productive work environment where Stock Administrators can achieve their goals and meet required objectives.
• Monitor team performance and ensure that departmental procedures and standards are consistently followed.

Processing

• Ensure that all stock transactions are processed accurately and within the required deadlines.
• Ensure that all stock movements are correctly processed on Syspro and any other relevant stock reports or databases.
• Ensure that stock costs are correctly processed and updated on Syspro and any other relevant stock reports or databases.
• Assist with processing activities when required.
• Process stock journals.

Stock Reservations

• Ensure that stock booked in is reserved accurately and within the required deadlines.
• Ensure that all stock reservations are correctly processed on Syspro.
• Assist with stock reservation activities when required.

Review of Reports and Reconciliations

• Ensure that stock balancing and reporting deadlines are met, including pallet reconciliations.
• Ensure that stock balance reports agree in terms of quantities and costs.
• Ensure that costing, billing weeks, and billing rates are accurate and correctly applied.
• Assist with stock balancing and reconciliations when required.
• Ensure that daily and weekly reports are prepared and distributed by the team within the required deadlines.
• Analyse reports to ensure that the information reported is reasonable, accurate, and complete.
• Ensure that all reports and reconciliations are reviewed for accuracy before submission to Managers and Directors.
• Assist with Management Accounts reporting, as well as Internal and External Audits.

Stock Queries

• Monitor stock queries and assist Stock Administrators in resolving queries effectively and timeously.
• Meet regularly with Stock Administrators to discuss and resolve outstanding stock queries.
• Analyse stock queries and claims and provide feedback on a weekly basis.
• Assist with resolving older outstanding queries and claims to ensure timely finalisation.
• Assist Stock Administrators with reconciliations when required.
• Ensure that the team distributes the relevant reports relating to outstanding issues and claims.
• Ensure that the required claims process is consistently followed by the team.
• Ensure that urgent queries are prioritised and resolved as soon as possible.

Documents and Filing

• Ensure that the team uploads all required documentation to the Document Dashboard within the required deadlines.
• Hold the team accountable for meeting administrative deadlines.
• Ensure that all stock-related documentation is completed, filed, and maintained correctly.

Syspro

• Create LOTs on Syspro and assist with stock adjustments when required.
• Ensure that Stock Administrators complete the required Syspro Balance Functions and help where necessary.
• Open new cold stores on Syspro and obtain the required contact details and information from the relevant parties.

LCTs

• Assist with the analysis and reporting of LCTs as and when required.

Training

• Assist with the training and onboarding of new employees joining the team.
• Assist with training the team when implementing new procedures, systems, or controls.

KPIs

• Assist with the monthly review of Stock Administrators’ performance.
• Ensure that the team understands departmental goals and objectives and works towards achieving them.
• Monitor team performance against established KPIs and provide feedback where required.

New Developments / IT Systems

• Adapt to new developments within the company’s IT systems and assist with the development, implementation, and testing of new systems and processes.
• Identify opportunities for improvement and provide innovative suggestions to enhance departmental processes and efficiencies.

Ad Hoc

• Perform general ad hoc duties as requested by the Inventory Manager from time to time.
• All and any other related tasks and duties as required by the Employer from time to time.

General:

• Undertake additional tasks as assigned by your manager