Legal Secretary - Frogg Recruitment
Legal Secretary Craighall Park, Johannesburg
We are seeking an experienced, proactive, and detail-oriented Legal Secretary to join our law firm based in Craighall Park, Randburg Johannesburg. The successful candidate will provide comprehensive secretarial, administrative, and litigation support to the legal team. You will play a vital role in ensuring smooth daily operations, maintaining high standards of document accuracy, and ensuring strict compliance with court rules and regulatory bodies. Speed typing of 60 word per minute – will be tested. Use of Dictaphone essential
Salary: Market Related.
Required Qualifications & Experience
- Matric / Grade 12 certificate (a relevant Legal Secretarial / Paralegal qualification is advantageous).
- 5+ years of experience as a Litigation Legal Secretary (High Court and Magistrates' Court experience is essential).
- High proficiency in: Court Online, CaseLines and Microsoft Office Suite (Word, Excel, Outlook, and MS Teams).
- Excellent audio/Dictaphone typing speed and accuracy. Speed typing 60+ words per minute (You will be tested)
- Solid understanding of FICA
- Opening files, capturing of fees, Creating Invoices
- Exceptional command of English (both written and verbal).
- Strong organizational skills with meticulous attention to detail.
- Ability to work under pressure, manage high-volume workloads, and meet strict deadlines.
- High degree of integrity, discretion, and confidentiality.
- Professional telephone etiquette and interpersonal skills.
- Must have driver’s license and own vehicle.
Responsibilities
- Document Production & Secretarial Support
- Provide fast and accurate Dictaphone audio typing and copy typing for general correspondence, High Court and Magistrates' Court pleadings, commercial contracts, and Last Wills & Testaments.
- Prepare, paginate, index, and arrange the delivery of Counsel’s Briefs.
- Prepare and oversee instructions to the Sheriff of the Court.
- Manage attorney diaries, coordinate consultations, schedule court dates, and handle reminders for upcoming deadlines.
- Court Systems & Electronic Case Management
- Complete management and maintenance of electronic case files using CaseLines and Court Online.
- Ensure all court documents are served, filed, and executed strictly in accordance with statutory court rules and procedural deadlines.
- Compliance & File Management
- Open new client files (physical and electronic), ensuring documents are compartmentalized and chronologically maintained.
- Ensure strict adherence to FICA requirements on all matters.
- Manage signed client mandates and maintain an organized filing repository aligned with Legal Practice Council (LPC) standards.
- Financial Administration
- Capture attorney fees accurately into the practice management system.
- Generate and transmit monthly client invoices and statements.
- Assist with basic billing queries where required.
- Capture attorney fees accurately into the practice management system.
- Generate and transmit monthly client invoices and statements.
- Assist with basic billing queries where required.
- Front Office & Office Logistics
- Oversee the reception area, projecting a professional image for the firm.
- Screen and direct telephone calls; welcome clients and visitors.
- Liaise professionally with clients, Counsel, Sheriffs, and opposing attorneys.
- Manage office logistics, including monitoring, ordering, and maintaining stock of stationery and office supplies.
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