Invoicing Clerk

Job summary:

The Invoicing Clerk is responsible for managing invoicing and administrative tasks related to brokerage, transport, and intercompany expenses. This role requires a high level of attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal and external stakeholders to ensure accurate record-keeping and timely payments.

 

Key Responsibilities:

Invoicing – Brokerage:

·      Prepare and process invoices related to brokerage services, ensuring accuracy and compliance with agreed-upon rates and terms.

·      Maintain updated records of all brokerage transactions and communicate with the finance team to resolve any discrepancies.

Transporter Goods Receipt Vouchers (GRVs):

·      Capture and process transporter GRVs, ensuring all entries are complete and correctly allocated.

·      Collaborate with the logistics and operations teams to ensure timely receipt and verification of transporter documents

Sundry Expense Captures:

·      Capture and process sundry expenses, ensuring all necessary approvals and supporting documents are attached.

·      Record and track miscellaneous company expenses and ensure timely payment

Credit Guarantee Correspondence:

·      Manage correspondence with credit guarantee providers, ensuring proper documentation and follow-ups.

·      Monitor the status of credit guarantees and update relevant departments on any changes

Payment Packs Processing:

·      Prepare and process payment packs, ensuring all documentation is accurate and complete.

·      Collaborate with the finance team to facilitate timely payments to suppliers and service providers

Intercompany Invoicing and Expense Capturing:

·      Prepare and process intercompany invoices and expenses, ensuring compliance with internal policies.

·      Reconcile intercompany accounts and address any discrepancies in a timely manner

 

Qualifications and Requirements:

·      Matric / Grade 12 Essential (non-negotiable)

·      A qualification in finance, accounting, or a related field is an advantage

·      2+ years of experience in an invoicing, accounts payable, or related administrative role.

·      Experience in the transport, logistics, or brokerage industry is preferred

·      Strong attention to detail and accuracy in data entry and record-keeping.

·      Proficiency in Microsoft Office (especially Excel) and accounting software.

·      Excellent communication skills, both verbal and written.

·      Ability to work under pressure and meet tight deadlines.

·      Strong organizational and time management skills.

·      A proactive attitude and the ability to work independently and in a team

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