Procurement Administrator

Key Responsibilities:

• Maintain accurate records of raw material deliveries using the company's receiving register.
• Request and manage Certificates of Analysis (COA) from suppliers.
• Capture deliveries on Syspro, ensuring they match relevant invoices.
• Monitor email correspondence to stay updated on pricing changes during capturing.
• Understand sea freight shipment types and Incoterms.
• Reconcile and control credit notes, GRNs, invoices, and delivery notes for packaging and raw materials.
• Investigate and resolve supplier queries (e.g., incorrect pricing).
• Analyze situations and solve problems effectively.
• Review vendor contract requirements and escalate to management as needed.
• Perform ad hoc duties as required.
• Keep records and reports updated and manage data effectively.

Personal Attributes:

• Excellent communication and coordination skills.
• Attention to detail with the ability to meet deadlines.
• Independent yet collaborative team player.
• Resilient under pressure with a systematic and analytical mindset.
• Positive, self-motivated, and reliable with emotional maturity.
• Honest and professional with strong organizational skills.

Qualifications and Experience:

• 2-3 years’ experience in procurement administration (essential).
• N Dip / BSc / BCom qualification required.
• Proficient in Syspro and MS Office (Word, PowerPoint, Excel).
• Familiarity with virtual platforms like MS Teams and Zoom.
• Valid driver’s license and reliable transport.

Additional Skills:

Ability to work accurately, investigate data discrepancies, and resolve issues.

• Knowledge of procurement processes, order fulfillment cycles, and sea freight operations.
• Strong organizational skills and ability to adapt to dynamic requirements.