Cold Store Admin Controller

Our client, based in Montague Gardens, Cape Town and who import, export and distribute frozen and chilled meat products to and from various countries worldwide is looking for the expertise of a Cold Store Admin Controller to join their team.

The Cold Store Admin Controller is responsible for supporting and assisting with the Cold store day to day operations. The Cold Store Admin Controller will provide clerical support to the Cold Store Manager, employees and coordinate all daily administrative activities and functions.

 

Your duties and responsibilities

• Daily Headcount of all staff on all shifts
• Manage day to day employee records and all MHE driver licenses (physical and
• digital)
• Coordinate weekly timesheets, scan and send to HR
• Service provider management – schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place
• Assist with getting service provider quotes
• Create Purchase orders
• Maintain a filing system for data on all service providers.
• Chep Pallet control and recons
• Assist with updating office policies and SOP’s
• Cold store liaison between the Logistics Department, HR, Payroll, and other
• departments where necessary.
• Documentation control for internal processes, MHE and Local deliveries
• Scan daily local delivery notes against load sheet
• Keeping Maintenance files for all equipment
• Prepare regular reports

Soft skills

• Able to work under pressure, meet deadlines and prioritise.
• Good time management and organisational skills
• Must be flexible due to work demands.

Desired Experience & Qualification

• Grade 12
• At least 3 years in a Cold store or Warehouse or similar environment
• 3-5 years administrative experience.

Own vehicle essential

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