Fleet Controller

Purpose of the Job

The fleet controller will play a pivotal role in supporting the Lead logistics Controller in achieving an efficient and well-managed fleet. This position requires strong organizational and communication skills, attention to detail, and the ability to ensure compliance with company policies and procedures.

 

MAIN RESPONSIBILITIES

Asset Management

• Manage and oversee the fleet assets within the Company with the lead logistics controller and ensure optimal fleet utilisation.
• Monitor and report on daily diesel consumption, taking corrective actions for unacceptable levels.
• Book trucks with outside contractors
• Track loads and liaise with drivers
• Keep load planning up to date with loads loaded
• Assign trucks to loads
• Check and monitor loads from loading points to unloading points
• Issuance of order numbers for all loads driven by contractors for the Company
• Follow-up and checking of instructions to be issued.
• Monitor and report on driver behaviour, utilising the fleet telematics system.
• Take necessary action to address incorrect behaviour.
• Daily execution
• Effective controls exist
• Cost effectiveness is promoted
• Loads are carried out daily according to planning.
• Stay in constant contact with drivers to monitor loads.

Vehicle and Trailer Oversight

• Ensure all vehicles and trailers are within service limits and legally licensed.
• Report breakdowns to the lead logistics controller and promptly address new damages or defects of the truck or loads.
• Develop and maintain schedules for vehicle maintenance, inspections and deliveries.
• Ensure the fleet image is kept at a high standard and reflects our proud brand,
• Maintenance of truck scheduled.
• Updated list of truck mileage and license expiry dates.

Administrative & Documentation.

• Attend to general administration and documentation management daily.
• Maintain accurate records of vehicle inspections, maintenance and compliance documentation.
• Monitor and manage fuel consumption to control costs and reduce environmental impact.
• Implement systems to track fuel cards and optimise fuel efficiency.
• Keep trip sheets up to date where applicable
• Check diesel slips and keep diesel sheets up to date
• Correctly track driver attendance on a daily basis.
• Liaising with customers ensures customer satisfaction
• Follow-up of all loads driven by or on behalf of the company for a client to destination to ensure client satisfaction
• Daily execution in a timely and accurate manner

Do standby service    

• Assist on a rotational basis
• Check loads and loading of loads or weekends and after-hours
• Track outside contractor loads and trucks on weekends
• Complete and complete weekend scale charts for handover
• Process Maize scale cards
• Track loads on weekends
• Decide whether loads should go out on weekends
• Check diesel cards, permits and cash from drivers
• Share information about loads with colleagues
• Correctly mark drivers’ attendance for all drivers over the weekend (standby Shift)
• Controller on weekend shift to ensure that all trucks depart on allocated times to ensure that time slots are kept.
• All assistance service tasks are consistently performed in a timely and accurate manner
• Follow-up times Saturdays from 07.00 until finished and Sundays from 14.00 until finished

Compliance and Regulations

• Stay informed about and ensure compliance with national and local transport regulations.
• Condct accident/incident investigations and submit required documentation
• Information needed for investigation;
• The other (3rd party) person involved, When and Where
• Load description (Photos/videos Critical)
• The cause of the accident/incident.
• Police identity (obtain name, rank and station)
• Driver never to speak with media.
• Leave Planning of drivers
• Monitor driver hours and overtime of drivers.
• All accidents and incidents reported to the Lead Controller.
• All relevant information regarding a driver and a truck is to be submitted in time.
• Driver management.

Perform relief duty   

• Carry out load planning of final products in colleague’s absence and when on standby duty All relays are executed in a timely and accurate manner

Cost management

• Support the lead logistics controller in developing and managing budgets related to fleet operations.
• Identify opportunities for cost savings and implement strategies to reduce operational expenses.
• Manage your overall CPK for your fleet and ensure that the CPK is above the allocated CPK. Reach your monthly CPK for your fleet.
• Stay up to date with changes in the Fleets CPK.

Technology integration

• Implement and manage fleet tracking systems to monitor vehicle locations, performance and driver behaviour.
• Utilize telematics to gather data on vehicle usage, driver behaviour and maintenance needs.
• Create weekly/monthly reports from the fleet telematics provided.
• Driver scorecard to be completed each month.

Communication & Emergency Response

• Communicate with the Transport manager, Lead controller, controllers and finance to ensure smooth operations.
• Report emergencies immediately to your Lead controller for assistance.
• Stay informed about industry best practices and emerging technologies for continuous improvement.
• Daily/weekly and monthly communication with team critical.
• Attend logistics meetings and convey correct information to interested parties.

Education

• Matric
• Diploma/degree will be an added advantage

Experience

• Minimum of 3 years experience.
• Managing a minimum of 15 trucks.

Knowledge/Abilities/Skills   

• Administrative skills.
• Computer skills.
• Communication skills.
• Planning skills
• Interpersonal skills
• Ability to identify and solve problems by applying alternative methods.
• Analytical ability
• Good self-discipline.
• High level of sense of responsibility.
• Good judgment.
• Ability to work independently.
• Ability to work under pressure

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