Creditors & Cash Book Clerk

Role Purpose:
To ensure that local supplier’s vendor accounts are opened & updated, invoices are processed, reconciled, and paid accurately as per the relevant payment terms maximising settlement discount. To ensure that all cashbook payments are made on time with the correct authorisation.

Skills and Experience:

•Formal accounting qualification or at least 3 years’ bookkeeping/creditor’s experience.
•Relevant computer skills including e-mail Excel, Word, and Power Point.
•Used to working to and achieving deadlines monthly
•Autoline (ADP) experience advantageous
•Ability to work under pressure and deadline driven
•Meticulous attention to detail
•Self-starter and self-motivated
•Ability to work in a team
•Ability to take instructions
•Assertive

 

Duties and Responsibilities:

•To produce the GRN’s awaiting invoices report weekly and follow up and clear all outstanding invoices.
•To collect all local supplier’s statements by the 6th working day of each month.
•To match all purchase orders, GRN’s and invoices to the local supplier’s statements by 8th working day of the month and follows up with staff and suppliers for all missing invoices.
•To follow up and clear all prior month creditors queries by the 6th working day of the new month.
•To reconcile all local supplier’s statements to the Creditors age analysis and have them approved by the 25th of the month.
•To load and process all monthly cashbook payments ensuring that they are authorised and
•loaded for payment by the last working day of each month.
•To process ad hoc weekly payments when required ensuring that they are correctly authorised and within supplier payment terms.
•To produce and have approved the creditors control reconciliation monthly.
•To do your own filing.
•To ensure bank pick-ups are done the following day after payments have
been released.
•To ensure that monthly B-BBEE schedules are kept up to date.
•To ensure that all uncaptured invoices for the month are sent to the accountant for accrual.
•To follow up on any debit items on the creditors age monthly to ensure timely resolution.
•Work closely with other key personnel internally to develop and achieve company budget, performance, and strategic objectives.
•Undertake formal skills training programs for own development to satisfy the required skill levels for the position
•To follow required health and safety, environmental and company standards and policies.
•To follow the company code of conduct and policies.
•There may be additional requirements based on the business cycles and the needs of the business.
•Undertake formal skills training programs for own development to satisfy the required skill levels for the position.

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