Payroll Administrator

Key Responsibilities

Payroll Administration

• Ensure payroll services align with company policies and employee expectations.
• Supervise payroll department staff and oversee daily payroll functions.
• Process all payroll transactions, including:
  
  • New hires, terminations, transfers, and employee updates
  • Deductions, allowances, manual payments, and short payments
• Calculate and process sick leave, maternity leave, and termination benefits.
• Execute monthly payroll runs and ensure the accuracy of payroll reports.
• Manage payroll database updates post-processing.
• Submit electronic salary and wage payments.
• Generate and upload General Ledger files to SAP.
• Prepare and file statutory returns (PAYE, UIF, SDL) on a monthly basis.
• Reconcile and process third-party payments (e.g., taxes, pensions, medical aid, garnishees).
• Maintain accurate historical records of all payroll and third-party transactions.
• Conduct monthly and annual reconciliations for SARS, including IRP5s.
• Prepare journal entries and reconcile payroll with the general ledger.

Time & Attendance (T&A)

• Maintain and update the time and attendance system, including biometric systems.
• Monitor employee attendance, resolve anomalies, and authorize overtime and leave payments.
• Generate and distribute weekly and monthly attendance reports.
• Coordinate with department heads to verify weekly timesheets.
• Manage staff onboarding, transfers, and terminations in the T&A system.
• Report system issues to management and ensure consistent performance.

Benefits Administration

• Administer company pension, provident, and sick fund schemes.
• Manage medical aid memberships for pensioners and staff.
• Process claims related to disability, retirements, withdrawals, and funerals.
• Reconcile contributions and generate monthly remittance statements.
• Respond to employee and beneficiary queries regarding benefits.

Query Management

• Address and resolve payroll-related queries from both employees and management.
• Make necessary corrections and ensure updates are reflected in subsequent payroll runs.

Candidate Requirements

• Proven experience in payroll processing and administration.
• Strong knowledge of payroll legislation, tax regulations, and benefits administration.
• Proficiency in payroll software (e.g., SAP) and timekeeping systems.
• High attention to detail and accuracy.
• Strong organizational and communication skills.
• Ability to handle confidential information with integrity.