Shipping Coordinator - Staff Solutions
Gqeberha / Port Elizabeth, Eastern Cape 3 hours ago Permanent Salary - Market Related
Shipping Coordinator
Staff Solutions
Gqeberha / Port Elizabeth, Eastern Cape
Date Created : 3 hours ago
Job Type : Permanent
Salary : Market Related
- Coordinate with port authorities, cargo agents, and ship owners to confirm berth availability and align vessel lay can dates.
- Maintain up-to-date vessel schedules and proactively communicate expected arrival/discharge timelines with all stakeholders.
- Ensure complete and timely preparation, submission, and tracking of all port documentation (e.g., Notice of Readiness, Statement of Facts, Arrival Notice, Bill of Lading, Cargo Manifest).
- Serve as a liaison between the shipping line, port authority, customs, and cargo receivers to streamline documentation flow and vessel clearance.
- Monitor and manage vessel nomination, laytime, and clearance processes to minimize demurrage exposure.
- Cross-check charter party agreements and discharge terms to ensure operational alignment and contractual compliance.
- Facilitate surveyor appointments, sampling requirements, and issuance of quality certificates and weight records.
- Maintain accurate records of vessel documentation, schedules, laytime calculations, and port charges.
- Support internal teams with vessel updates and documentation required for post-discharge inland movement.
- Coordinate and oversee vessel discharge operations of bulk materials, ensuring safety, compliance, and efficiency.
- Act as the primary liaison between vessel crew, stevedores, port authorities, customs, surveyors, and cargo receivers.
- Plan and prepare for vessel arrival by organizing discharge schedules, berth allocation, and equipment (e.g., conveyors, hoppers).
- Ensure proper handling of material to minimize losses, contamination, and environmental impact.
- Verify and process all necessary documentation (e.g., Bill of Lading, discharge instructions, material quality certificates, weighbridge records).
- Monitor cargo flow from vessel to storage or transport vehicles (bulk trucks) and coordinate onward dispatch with the inland logistics team.
- Ensure compliance with health, safety, and environmental (HSE) standards specific to bulk powder handling at port.
- Bachelor’s degree in Logistics, Maritime Studies, Engineering, or related field.
- Minimum 3–5 years of experience in bulk shipping or port operations, ideally with powder materials.
- Strong understanding of handling equipment and techniques for dry bulk materials.
- Familiarity with port authority protocols, customs procedures, and vessel logistics.
- Excellent communication and stakeholder management skills.
- Proficient in MS Office and port/shipping operations software.
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