Administrator (JB5636)

Administrator (JB5636)
Sandton, Gauteng
R20 000 to R23 000 a month CTC
3 month Probation to Permanent

An exciting, and vibrant company that sells disposable Vape Devices, and specialises in FMCG on Tobacco alternative products is expanding rapidly and is looking for an Administrator to join their team. They are a Vaping Company that bases themselves on three main values, simplicity, value and most importantly that there is a better alternative to smoking traditional cigarettes

Minimum Requirements:
Grade 12 / Matric
Own reliable vehicle and valid drivers license (Not Negotiable)
Extensive experience using Sage
Extensive experience delivering high quality business administration service in demanding and pressurised environment
5 years of proven experience in a similar role, supporting high level Business Executives
A desire to work in a fast-paced environment
Strong written and verbal communication skills
FMCG sales background
Fully conversant to an advanced level in the complete Microsoft Suite. including Word, Excel, PowerPoint, and Office

Duties and Responsibilities:
Manage documents while also ensuring their accuracy, quality, and integrity
Assist in compliance, adhere to record retention policies, safeguard information, and retrieve data effectively
Archive inactive records and documents
Capture orders into Sage from Geo Rep software
Send orders to the warehousing packers and the courier company
Liaise with the sales, logistic and warehousing teams for feedback and reviews
Send updates to the team on transmittal status
Provide support where required document control
Uploading all necessary documents to the electronic filing system
Assist in collecting documentation from relevant personnel
Assist with any other reasonable tasks and duties as requested
Manage, register, update and distribute sales plan instructions
Evaluate areas for improvement within the sales region
Any other job-related duties as required from time to time
Provide high level of professional support to the project executives
Extensive and complex diary management across multiple lime zones
Extensive inbox and email management Organize and coordinate Sage sales orders, debtor management, stock control, logistics management are established
Prepare and distribute sales agendas and documents in good time
Take minutes, note actions, and demonstrate responsibility in seeing that actions are completed to an agreed timeframe. Participate and contribute to the meeting where appropriate
Ensure the sales executives have all relevant information required for their week (call cycle, warehouse staff sales orders, meeting content, directions, documents etc.) Manage tasks and queries on behalf of the executives(s) in a timely manner with the ability to establish priorities based on understanding of the sales planner
Assist the sales team with the completion of fuel expense, commission submissions, call logs, gap analysis, analyse call cycles and, timesheets.
Liaise with relevant internal stakeholder and teams to deliver
Marketing material, proposal documents, reports and presentations ensuring quality and consistency of output that meet the Company’s and the Client's standards and guidelines.
Attend sales meeting, promotional events, and take down action items. Printing of all packs and ensuring action items are followed up timeously.
Responsible for preparation and distribution of internal and external communications
Proactively contribute to ensuring a safe and healthy working environment
There may be a requirement to travel to other offices/venues as necessary, for meetings and staff conferences, sales events, and roadshows

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.

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