Personal Assistant

ENVIRONMENT:

An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions, is currently seeking a multi-skilled Personal Assistant who can operate across administration, office management, marketing support, and light creative/design tasks. This is not a traditional PA role, it combines executive support, project administration, basic design/marketing responsibilities, and involvement in the company’s signage and laser-cutting workflows. The role is intended to replace and level up a current internal employee, giving the business more capability across both operational and creative functions. 

 

DUTIES:

Key Focus Areas:

Executive & Administrative Support:

• Diary and meeting management for Directors.
• Handling quotes, contractor follow-ups, document control, and general admin.
• Acting as the primary support point for various ad hoc and ongoing tasks.

Office Management:

Oversight of daily office operations, consumables, equipment, contractor coordination.

Maintaining organisation, structure, and smooth workflow across the office.

Marketing & Creative Support:

• Updating the WordPress website (content edits, images, company news, etc.).
• Supporting graphic design tasks (basic layout, resizing, brand materials).
• Using LightBurn or similar software for laser-cutter file preparation (training can be provided).
• Assisting with signage-related tasks and creative production as needed.

Client & Project Coordination:

• Preparing and following up on quotations.
• Coordinating internal teams and suppliers to ensure job progress.
• Communicating with clients professionally and tracking project updates.

ATTRIBUTES:

Ideal Candidate Profile:

• Highly organised, proactive and capable of balancing diverse responsibilities.
• Comfortable moving between admin, operations, and creative tasks.
• Tech-savvy and quick to learn new software and systems.
• Friendly, polished communication style with clients and internal staff.
• Creative problem-solver and strong multitasker.
• Previous experience in signage, graphic design, office management or marketing coordination is a strong advantage.
• Candidates with design/marketing exposure or relevant certifications fall on the higher end.

Overall Fit:

• This role suits someone who is versatile, energetic, and able to support the Directors while ensuring the day-to-day operations, marketing activities, and design-related tasks run smoothly. A strong organisational base combined with a creative edge will ensure long-term success in this position

We offer

An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions, is currently seeking a multi-skilled Personal Assistant who can operate across administration, office management, marketing support, and light creative/design tasks.

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