Receptionist / Admin

Contact person for this position:

Rayleen Lentz

rayleen@joblinkplacement.co.za

Website: www.joblinkplacement.co.za

Duties including but not limited to:

Education and Experience

• High School Diploma or equivalent.
• Previous experience in a receptionist or administrative role is often preferred.
• An interest in accounting and bookkeeping.

Skills

• Communication Skills: Excellent verbal and written communication abilities in Afrikaans and English.
• Organizational Skills: Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer Service Orientation: Friendly and professional demeanour; able to handle inquiries and complaints where required.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with office equipment (e.g., phone systems, printers).

Key Responsibilities

• Greeting Visitors: Welcome guests and clients, providing a positive first impression.
• Phone Management: Answering and directing phone calls efficiently.
• Scheduling: Provide basic and accurate information in-person and via phone/email.
• Data Entry: Maintaining and updating client records, invoicing, bank reconciliations
• Administrative Support: Assisting with various administrative tasks, such as filing and document preparation. Provide relevant support and assistance to department managers and co-employees. Perform any other task, not specified herein, which from time to time may be assigned by the manager
• Team player: Actively participate as a member of the team.
• Cleaning staff: Ensure cleaning and housekeeping standards are maintained.

Personal Attributes

• Attention to Detail: Ensuring accuracy in tasks and communications.
• Problem-Solving Skills: Ability to address issues as they arise.
• Adaptability: Flexibility to handle changing priorities and tasks.

Additional Requirements

• Professional Appearance: Maintaining a neat and professional appearance.
• Confidentiality: Understanding the importance of handling sensitive information discreetly.
• Must have a valid drivers licence.
• Must have own transportation.