HR Generalist

Contact person for this position:

Amori Prinsloo

amori@joblinkplacement.co.za

Website: www.joblinkplacement.co.za

Our client who focusses on providing storage and logistics services to a wide range of clients within the frozen food market is looking for the expertise of a HR Generalist to join their team.

Purpose of your Role

• Assist in developing and executing personnel procedures and policies, and provide guidance and interpretation for business operations
• Participate in development of HR objectives and systems, including metrics, queries, and ongoing reports for company requirements
• Assist in administering benefits, compensation, and employee performance programs
• Suggest new procedures and policies for improving employee experience as well as the efficiency of HR department and company
• Ensure compliance with local and national regulations and applicable employment laws, and update policies and procedures when necessary

Responsibilities

• Prepare paperwork and schedules for smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
• Handle all administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information systems (HRIS) and audits for accuracy and compliance
• Provide a dedicated and effective HR advisory service to employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relations matters
• Be the primary backup for payroll processing, including updates to employee files, bonus/incentive pay, vacation/sick pay, expense reimbursements, hourly-employee validations, and benefits changes. Staff changes such as internal transfers, resignations etc.
• Assist in the communication, interpretation, and upkeep of employee policies and SOP’s, employee information, and organizational chart.

Cross-Department Collaboration

The HR Generalist will work closely with multiple departments to ensure seamless operations, financial control, and compliance across the organization:

Finance & Procurement:

• Ensure procurement processes and policies are adhered to and ensure budget allocation is efficiently utilised.

Compliance:

• Support compliance audits, ensure operational processes align with regulatory requirements, and implement corrective actions where necessary by effectively working with Asset Pool and Monday.com systems.

Facilities:

• Coordinate with the Facilities team to maintain warehouse infrastructure, monitor maintenance schedules, and ensure optimal storage conditions in a proactive manner. The OM must ensure that they report any breakdowns, issues related to that facility’s machinery, building, colling systems or anything that can lead to delays in day-to-day operations to the Facilities Management Department using the prescribed methods.

Human Capital:

Collaborate with HR to ensure proper workforce planning, recruitment, and employee performance management.

Learning & Development:

• Work with the Learning & Development team to ensure warehouse staff receive relevant training in compliance, safety, and operational best practices

Required Skills and Qualifications

• Bachelor’s degree (or equivalent) in human resources, business, or related field
• Proven success working in an HR department
• Resourceful mindset and strong attention to detail
• Knowledge of SharePoint, Monday.com and ERS Biometrics beneficial
• Knowledge of national laws and regulations related to employment

Template & Document Management

Template Management

• Confirm compliance related onboarding documents and data are up to date
• Confirm that all policies, agreements, KPI & performance templates, and Sop’s are up to date and current in accordance with Compliance Laws and international best practices.
• Ensure company’s file labelling, saving and management is in accordance with the SORTD Method.

Training & Development

• The HR Generalist will lead, mentor, and develop employees to enhance productivity and maintain a positive work environment.
• Work with L&D to recruit, train, and develop talent within the warehouse team.

Continuous Improvement & Reporting

• The HR Generalist will analyse data, implement process enhancements, and provide regular performance reports.

Salary & Benefits

R20 000 – R29 000 Cost to Company

Incentives           Performance-based bonus opportunities

Benefits               Medical aid, pension contribution