Accounts Payable Clerk

Main Duties / Key Responsibilities

• Manage assigned supplier accounts
• Check supplier invoices against delivery notes, approved rates, and supporting documents
• Use Excel to compare invoices with system data and approved prices
• Identify errors, differences, or duplicate invoices
• Send checked invoices and Excel reports to relevant teams for approval
• Capture approved invoices accurately on the accounting system
• Keep Excel trackers up to date to ensure accurate processing and avoid duplicates
• Prepare monthly supplier reconciliations within set deadlines
• Allocate payments correctly and send remittance advice to suppliers
• Respond to supplier and internal queries promptly
• Update supplier age analysis comments on the system
• Ensure all work for allocated suppliers is completed before month-end
• Assist with other Accounts Payable tasks when required

General Responsibilities

• Carry out additional tasks assigned by management when needed
• Follow all company policies, procedures, and health & safety rules
• Keep all company and supplier information confidential
• Be flexible and support the changing needs of the business
• Contribute to a positive, respectful, and inclusive work environment
• Take part in learning and development opportunities to grow skills

Minimum Qualifications & Experience

• Matric (Accounting/Finance qualification is an advantage)
• 1–3 years’ experience in an Accounts Payable / Creditors role
• Experience processing and reconciling supplier invoices
• Experience using accounting systems (Syspro or Pastel is an advantage)
• Good Excel skills, including:
  
  • VLOOKUP (required)
  • XLOOKUP (advantage)
  • Pivot Tables
  • Basic formulas for checking and reconciling data
• Experience working with high volumes of invoices

Skills & Competencies

• Strong attention to detail and accuracy
• Good analytical and problem-solving skills
• Comfortable working with Excel and large amounts of data
• Well organised and able to meet deadlines
• Able to work under pressure
• Willing to adapt to new processes
• Good communication skills
• Reliable team player with a strong work ethic