Receptionist - Staff Solutions
JHB - Eastern Suburbs 5 hours ago Permanent Salary - Market Related
Receptionist
Staff Solutions
JHB - Eastern Suburbs
Date Created : 5 hours ago
Job Type : Permanent
Salary : Market Related
Front Desk and Reception Duties
- Welcome visitors, clients, suppliers and staff in a friendly and professional manner. Answer incoming calls and direct them to the correct person or department.
- Take messages clearly and ensure they are passed on promptly.
- Keep the reception area neat, clean and presentable at all times.
- Control the visitor sign-in process and ensure visitors are assisted correctly.
- Inform staff when their visitors arrive.
- Receiving VIP Guests
- Greet VIP guests professionally and make them feel welcome.
- Inform the relevant manager or host immediately when VIP guests arrive.
- Offer basic refreshments where required and arrange seating while guests wait.
- Ensure the reception and meeting areas are always suitable for VIP visits
- Capture information accurately on company systems, registers, spreadsheets or other documents.
- Update records as required.
- Assist with filing, scanning, copying and general administrative support.
- Maintain proper records of deliveries, collections, expenses and stock issued.
- Monitor welfare stock and stationery levels for the specified branches.
- Prepare or submit purchase requests in line with company procedures.
- Order approved welfare stock and stationery from suppliers.
- Follow up on orders to ensure delivery is on time.
- Keep basic records of items ordered, received and distributed.
- Report low stock levels or supply problems to management.
- Handle approved small day-to-day office expenses responsibly.
- Keep accurate records of all money spent.
- Collect and file slips, invoices and proof of purchase.
- Reconcile small expense accounts when required.
- Report any errors or unusual expenses immediately.
- Receive incoming parcels, packages and documents.
- Record what was received and notify the correct person or department.
- Arrange or assist with the dispatch of parcels and documents.
- Keep dispatch and collection records up to date.
- Liaise with courier companies when needed.
- Manage boardroom bookings to avoid clashes.
- Keep the booking schedule updated.
- Prepare boardrooms before meetings where required.
- Ensure meeting rooms are tidy and ready for use.
- Report any issues with boardroom equipment, refreshments or cleanliness.
- Assist with basic office coordination duties as requested.
- Help ensure smooth communication between reception and departments.
- Support office activities that fall within the receptionist function.
- Perform other reasonable duties related to reception and administration
- Matric
- Minimum <1 year experience in similar role
- Read and Write in English
- Data capturing experience
- Confident and proactive approach- anticipates issues and requirements
- Attention to detail
- Good communication skills
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