Executive Administrative Assistant – (Executive Support / Office Administration / HR & IT Coordination / Mining)

Reference Number: 072-1604KV

Job Description:

Our client, a global leader in controlled environments and safety technologies, is seeking to appoint an Executive Administrative Assistant to provide high-level administrative and coordination support to the General Manager and broader business. The successful candidate will play a key role in ensuring the smooth day-to-day functioning of the office, acting as a central coordination point across departments. The role combines executive support, office administration, and generalist coordination across HR and IT functions to support efficient business operations.

Responsibilities:

Executive Support

• Provide confidential, high-level administrative support to the General Manager
• Prepare reports, presentations, and meeting materials, including minutes
• Coordinate travel arrangements and logistics
• Assist with priority projects and business initiatives
• Act as a central coordination point across departments 

HR Generalist Coordination

• Support recruitment coordination (scheduling interviews, onboarding logistics)  
• Assist with maintaining employee records and HR systems  
• Coordinate training, development, and compliance requirements  
• Support HR initiatives, engagement activities, and internal communications  
• Assist with policy updates and general HR administration  
• On boarding assistance – set up new users in induction system, set up computers and phones and collate welcome packs. 

Administration & Office Management

• Oversee daily office operations to ensure efficiency and professionalism
• Maintain company records, documentation systems, and policies
• Manage office supplies, service providers, and facilities coordination
• Coordinate meetings, boardroom scheduling, and office events
• Prepare and distribute business-critical documentation
• Act as the first point of contact for visitors, clients, and new employees

IT Coordination

• Act as the key liaison between staff and IT support providers/internal IT  
• Coordinate IT requirements for onboarding and offboarding (equipment, system access)  
• Manage IT asset registers and equipment allocation  
• Assist with system updates, rollouts, and user coordination  
• Support basic troubleshooting and escalate issues where required 
• Support office technology, including printers and phone systems 

Requirements: Qualification and Skill

• Strong organisational and time management skills with the ability to prioritise effectively. 
• Exceptional attention to detail. 
• High level of professionalism and communication skills, with the ability to build relationships across all levels  
• Proactive, adaptable, and able to manage competing priorities  
• Tech-savvy, with confidence in using business systems and coordinating IT matters  
• Discreet and professional when handling confidential information 
• Proficiency in Microsoft Office and general business systems

Please visit www.mining-recruitment-jobs.com for more exciting opportunities.

Kerrin van Schalkwyk

Executive Talent Consultant           

CA Mining

CA Mining will respond to short-listed candidates only. If you have not had any response in two weeks, please consider your application unsuccessful, however your CV will be kept on our database for any other suitable positions.