Administrative Assistant

Main Duties / Key Responsibilities

Stock Issuing

• Receive and process stock release requests
• Capture picking slips and GIVs (Goods Issued Vouchers)
• Request invoices and add any additional charges
• Ensure all required documents (including weighbridge and transport docs) are attached to completed GIVs

Stock Receiving

• Collect and check all relevant documents from suppliers/transporters
• Capture pre-advice and print pallet labels
• Capture GRVs (Goods Received Vouchers) and related charges
• Ensure all required documents (including weighbridge and transport docs) are attached to completed GRVs

General Administration

• Filing, scanning, and emailing documents
• Assist with stock take preparation
• Communicate with Sales if there are issues with stock releases
• Answer and direct phone calls
• Support smooth day-to-day admin operations
• Perform any other related duties as required

General Responsibilities

• Take on additional tasks as requested by management
• Follow all health and safety regulations
• Maintain confidentiality of company information
• Adhere to company policies and procedures
• Be flexible and assist where needed in the business
• Promote a positive, inclusive work environment
• Continuously develop skills and knowledge through training and learning opportunities

Minimum Requirements

• Matric (Grade 12)
• Relevant qualification (advantageous)
• 1–2 years’ admin experience
• Fleet experience (advantageous)
• Proficient in Microsoft Office (especially Excel – basic to intermediate)
• Experience with systems like Pastel, Syspro, or Macro (advantageous)

Key Skills

• Strong attention to detail
• Team player
• Able to follow instructions
• Works well under pressure (especially with high volumes of invoices)
• Good time management and able to meet deadlines