Debtors Clerk

VACANCY: DEBTORS CLERK

 

Department: Finance

Location: Gauteng - Instacom Head Office, Centurion

Reporting to: Financial Manager / Financial Controller

 

Job Description:

We are seeking a detail-oriented and highly organised Debtors Clerk to join our Finance team. The successful candidate will be responsible for administering the company's accounts receivable function by processing, capturing, reconciling and maintaining accurate debtor information.

The role requires the effective management of debtor transactions, monthly age analyses, recurring billing, debit orders, customer account reconciliations and ERP system administration. The incumbent will work closely with internal departments and clients to ensure accurate billing, timely collections and exceptional customer service while supporting the company's financial objectives.

 

Basic Duties:

The successful candidate will be responsible for, but not limited to:

• Process and allocate customer payments to the correct debtor accounts and invoices.
• Obtain and process customer remittance advice to ensure accurate payment allocation.
• Prepare and process debit order batches.
• Perform debtor account reconciliations and resolve account discrepancies.
• Manage debtor queries and maintain professional communication with clients.
• Create and maintain customer contract information within the ERP system.
• Ensure recurring billing information is accurately maintained and processed.
• Verify contract information against CRM and ERP system records.
• Process monthly billing and statement runs.
• Maintain records relating to cancellations, amendments and recurring billing adjustments.
• Allocate unpaid debit orders and maintain accurate debtor balances.
• Monitor and reconcile debtor age analysis and report outstanding accounts.
• Process journals including bad debt, reallocations, rounding and administrative fee journals.
• Prepare weekly and monthly debtor reports for management.
• Process foreign exchange journals and international client billing adjustments.
• Prepare Vodacom and internal reporting requirements.
• Ensure compliance with company policies, accounting procedures and internal controls.
• Perform general administrative and ad hoc finance-related duties as required.

 

Minimum Skills & Competencies:

Minimum Qualifications & Experience

• Grade 12 (Matric).
• Relevant qualification and/or experience in Bookkeeping, Finance or Accounting preferred.
• Minimum of 3 years' experience in an Accounts Receivable/Debtors environment.
• Experience working with accounting or ERP systems.
• Strong customer service orientation.

 

Technical Knowledge

• Sound understanding of Accounts Receivable processes.
• Knowledge of bookkeeping and basic accounting principles.
• Understanding of debtor billing, reconciliations and age analysis.
• Knowledge of internal financial controls.
• Basic understanding of VAT and related statutory requirements.
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Strong computer literacy and data analysis capability.

 

Skills & Competencies

• Excellent written and verbal communication skills.
• Strong attention to detail and high levels of accuracy.
• Excellent organisational and time management skills.
• Ability to prioritise workload and meet deadlines.
• Strong analytical and problem-solving abilities.
• Sound decision-making skills.
• Ability to work independently and as part of a team.
• Professional, proactive and customer-focused.
• Adaptable, flexible and able to work under pressure.
• High level of integrity and confidentiality.

 

If you are an organised finance professional with excellent administrative skills and a passion for accuracy, we invite you to apply and become part of our dynamic Instacom Finance team.

 

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